Journal ManagerTM is a web-based journal management software designed using PHP technology. This implies that the program will only run in a server with apache installed, whether in Windows or Linux.
Journal ManagerTM has been designed in three different integrated panels namely, manuscript submission and tracking, manuscript review and articles publication.
The manuscript submission and tracking panel allows the electronic handling of various aspects of manuscript including submission, tracking, and editing. It also allows the editorial office to assign manuscript to reviewers and add reviewers' comments to the author's page where the author can read the comments and also download the edited manuscript with tracked changes.
Manuscript review panel allows a reviewer assigned a manuscript online access to the specific manuscript information submitted by an author. It allows the reviewer to submit the track-changed edited manuscript file and his or her comments. It also allows the editorial office access to the reviewer's comments and the accompanying file which are not accessible directly to authors unless redirected to the authors' window by the editorial office.
Articles publication panel allows the editorial office to publish accepted articles and control of access to the articles. It can easily be integrated into e-commerce system to allow online payment or download of individual articles and payment for reprints.
Journal ManagerTM has automatic e-mail alert feature and allows each user access to only the information he or she has entered into the database. All users with administrator privileges have access to all information entered into the database but will not know the password for other users.
Although users can register through any of the three panels described in the features, user registration records are stored in only two different tables, namely user_author and user_subscriber. Therefore, the access codes (username and password) assigned from the manuscript submission panel is the same that should be used in the manuscript review panels.
Reviewers are normally assigned temporary username and password (which reviewers must change to their preferred user codes at first login) by the editorial office. They should also complete their registration form using "My Information" link on the menu on the left pane .on login. If a reviewer prefers to register on his or her own, he or she can follow the instructions below but he or she will not be able to review any manuscript until the editorial office changes the access level from the default "Author" to "Reviewer":
Subscribersare normally assigned temporary user level by the Journal ManagerTM at the time of registration. Until editorial office changes the user level from "Default to "Subscriber" the subscriber will only have access to free articles. To subscribe to the journal,
Make your subscription payment as appropriate. Once your payment is confirmed the editorial office will change the user level from "Default" to "Subscriber". A confirmation e-mail is sent to the subscriber and the subscriber can then have access to the published articles. The editorial office will return the "Subscriber's user level to "Default" at the expiration of the subscription.
Save your manuscript file and all the accompanying figures and tables into a single file. The file should be re-saved into a second file without the names and affiliations of authors.
Login at login.php or locate the author's area link from the index page or left pane menu.
Then click on the "add manuscript" flashing image and complete the relevant fields and submit.
Information to be submitted require confirmation. So you must be patient to confirm your record.
Authors can only modify their manuscript record when the status is pending (i.e., the manuscript has not been assigned for review). If the status has changed from "Pending" do not attempt to modify and information. Send a message to the editorial office for any corrections. If the status is still pending you can follow the following instructions:
Click on "details" against the manuscript assigned to you to preview the details.
Download the manuscript to be reviewed.
Open the manuscript file in MS Word and make appropriate changes and comments in the manuscript using using "Track Changes" command (see next line below).
To track changes, click on "Track Changes" command under "Tools" in MS Word menu. Any changes made in the manuscript text will appear in read or alternative color. Note that clicking on "Track Changes" again will disable the track changes effect.
Type out your comments and edit the manuscript using "Track Changes" command under the Tools menu in Word and save the file. Note the location of the file you have saved.
Copy the comments (not the text in the saved file) and continue to "Add Comments" image to add your comments.
You may need to use the "Back to List" link and then click on "review" against the manuscript and then on "Add Comments" image to submit your comments.
Copyright@2007. Women's Health and Action Research Centre, Benin City, Nigeria. All rights reserved.